Features & Modules

Everything your business needs for day-to-day work

VenDoc is designed to bring your business processes together more clearly. Instead of working with separate lists, paper notes, Excel files, and isolated solutions, important information comes together in one place. This makes it easier to create quotes, process orders cleanly, record working times and services, and keep an overview of office work, on-site tasks, and ongoing activities.

VenDoc includes a wide range of modules and features that matter in different ways depending on your business. Not every business needs everything. That is why we give you an overview of the most important areas for trade and commercial businesses. This helps you see at a glance what VenDoc can be used for and where it can reduce your workload in everyday operations.

We support you in selecting exactly the right combination of modules and features for your business. This way, you do not get too much or too little, but exactly what you really need in your day-to-day work.

Quotes, orders & invoices

With VenDoc, many daily processes can be handled in one software solution, from the first quote through to the final invoice. This saves time, reduces duplicate entries, and ensures that orders can be processed cleanly and efficiently in the office.

This allows you to:

• Create quotes
• Create and process orders
• Write delivery notes
• Create invoices
• Transfer data from quotes directly into orders and invoices
• Track open orders and processes more easily

Customers, contacts and ongoing processes

VenDoc helps you collect customer information, contact persons and open topics in one place. This means less gets lost in day-to-day work, and you can see more quickly what has already been discussed with a customer and what is still open.

This allows you to:

• Manage customer data centrally
• Record contact data at the customer
• Note appointments, callbacks, and tasks
• Store conversation notes and information
• Quickly find documents related to the customer
• Keep a better overview of open topics

Purchasing, items and materials

VenDoc also helps you organize items, materials and purchase orders more clearly. This is especially useful when several orders are running at the same time and materials need to be planned, ordered and assigned properly.

This allows you to:

• Manage items and materials
• Maintain prices and important item data
• Prepare and track purchase orders
• Assign materials to an order
• Reuse existing item data

Baustellen, Projekte und Leistungen

VenDoc is not only designed for office work, but also for everything that happens on site and in ongoing projects. The software helps you record services properly, document work, and keep an overview of ongoing orders.

This allows you to:

• Create job sites and projects
• Record services for an order
• Document work steps
• Record quantities and measurements
• Keep a better overview of project status
• Invoice recorded services cleanly at a later stage

Mobile working with VenDoc

A lot of important information is not created in the office, but directly on site or at the customer’s location. VenDoc makes it possible to record this data exactly where the work is being done. This means less needs to be added later, and important information does not get lost.

This allows you to:

• Zeiten direkt unterwegs erfassen
• Leistungen vor Ort eintragen
• Material beim Auftrag festhalten
• Fotos zum Auftrag speichern
• Notizen direkt auf der Baustelle erfassen
• Unterschriften vor Ort aufnehmen

Warehouse, stock and inventory

If materials, spare parts, or frequently used items play an important role in your business, VenDoc helps you keep a clear overview. The software makes it easier to see what is available, what is missing, and which materials have already been planned for orders.

This allows you to:

• Manage warehouse stock
  
• Record goods received and withdrawals
• Reserve materials for orders
• Check stock levels
• Carry out inventory checks more easily
• Keep track of multiple storage locations

Service, jobs and staff scheduling

VenDoc can also support you wherever jobs need to be planned and employees need to be assigned. This is especially helpful for businesses that handle service work, repairs, installations, or recurring work at customer sites.

This allows you to:

• Manage service and job orders
• Assign employees
• Schedule appointments
• Assign orders to the right people
• Keep a better overview of ongoing jobs
• Document completed work

Accounting and outstanding payments

With VenDoc, invoices and documents can be prepared more efficiently, and outstanding payments can be tracked more easily. This helps reduce duplicate work and makes the handover to accounting cleaner and more structured.

This allows you to:

• Prepare invoices and receipts
• Keep track of outstanding payments
• Track outstanding tasks
• Organize payment reminders more easily
• Daten sauber an die Buchhaltung übergeben
• weniger händisch zwischen Programmen übertragen

Would you also like to simplify your day-to-day work?

VenDoc is the software for trade and industry with comprehensive functions. We will look together at which of these functions are useful for your business. So you get exactly what you need for your everyday life. We support you from the initial inquiry through to ongoing use in operation!

Alexander Katzbeck
Software Integration Expert
+43 (676) 397 74 98
Alexander.Katzbeck@autforce.com

• LinkedIn